Accounting Associate (Remote) 50% effort

🔍 School of Medicine, Stanford, California, United States

📁: Finance

📅   : Apr 30, 2024 Post Date

📅   : 103065 Requisition #

Stanford’s Beckman Center for Molecular and Genetic Medicine is seeking a 50% time Accounting/Finance Associate to assist the CMGM Accounts Manager with the billing/accounting/purchasing functions of the Beckman Service Centers. The position reports to the CMGM Accounts Manager and is responsible for helping support four large service centers that provide Stanford researchers and external customers with access to advanced technologies and laboratory services on a fee-for-service basis. The ideal candidate will have experience with receivables/billing/collections, familiarity with online ordering/billing databases and excellent organizational/analytical skills.

Duties include:

Obtain and utilize monthly A/R Aging report from Sponsored Receivables Management (SRM). Organize A/R Aging tasks based on oldest past due invoices. Collect billing information gathered from each of the four service centers.
Email payment status, monitor A/R transactions and follow up on pending payments with external customers. Submit monthly revenue journals for the four service centers.
Assist CMGM Accountant with preparation of ad hoc requests by Service Center Directors and CMGM Associate Director as needed.
Resolve any errors from Oracle iJournals such as incorrect or expired account numbers. Consult with CMGM Accountant on broader issues.
Resolve billing issues with internal and external customers.
Assist CMGM Accountant with Procurement requests as needed.
Review iJournals for compliance and submit for approval. Work with SRM to ensure invoices are accurately stated and sent to external customers.
Maintain documentation of iJournals and other accounting transactions.
Onsite duties to include the completion of periodic iSpace inventory, equipment tagging, check payment collections, onsite meetings, etc.

* Other duties may also be assigned

EDUCATION & EXPERIENCE (REQUIRED):

High School diploma or equivalent and two years' work experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

Knowledge of basic accounting procedures.
Ability to operate computerized office applications and accounting systems.
Ability to clearly and effectively communicate information to internal audiences and client groups

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.
Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
Occasionally write by hand, twist, bend, stoop and squat.
Rarely stand, walk, reach or work above shoulders and use a telephone.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May work extended hours during peak business cycles.

Additional WORKING CONDITIONS:

Position is Remote with approximately 10- 25% of the annual work onsite based on business needs.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $22.60 to $27.88 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the university will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

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